What are the Reimbursement Guidelines in North Dakota?

Compliance Corner

When an injured worker seeks reimbursement under North Dakota workers' compensation law, what steps must she follow? Thanks to Simply Research, we take a look.

Basics

Requests for reimbursement must be received within 1 year from the date of the expense. If a worker chooses medical
treatment outside your local area where care is available, travel reimbursement may be denied.

Mileage Reimbursement

Injured employee must travel over 50 miles one way or have a total of 200 miles in a calendar month to be eligible
for reimbursement. Travel must be to obtain the closest medical or hospital care.

• Workforce Safety & Insurance calculates mileage from street address to street address using Google
  Maps.
• WSI pays mileage at the current state rate.
• Receipts are not needed.
• Mileage reimbursement is for personal vehicles, not public transportation or rental cars.

Meal Reimbursement

Reimbursement is allowed for travel while away from the normal place of living residence for 4 hours or more. Injured
employees will not be reimbursed for the first quarter if travel began after 7 a.m. To claim expenses for the second and
third quarters, the injured employee must have begun travel at least 1 hour before the start of the quarter being claimed,
and travel must extend at least 1 hour into the quarter being claimed. The expense allowance for each quarter of any 24
hour period effective Oct. 1, 2024 is outlined in North Dakota Century Code § 44-08-04.

First quarter: 6 a.m. to 12 p.m. | In-state: $9 | Out-of-state: 20% of GSA M&IE rate

Second quarter: 12 p.m. to 6 p.m. | In-state: $14 | Out-of-state: 30% of GSA M&IE rate

Third quarter: 6 p.m. to 12 a.m. | In-state: $22 | Out-of-state: 50% of GSA M&IE rate

Fourth quarter: 12 a.m. to 6 a.m. | In-state: N/A | Out-of-state: N/A

Lodging Reimbursement

• Lodging expenses may be reimbursed if they are necessary and reasonable.
• Itemized receipts are required.
• WSI pays the actual cost of lodging, when the actual cost is less than the reimbursement amount.

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