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Wisconsin Workers' Compensation Legal Library

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DWD 80.025 Inspection and copying of records.
(1) The policy of the state on public access to records is set forth
in ss. 19.31 to 19.37, Stats. The policy of the department is to provide,
to the greatest extent possible, ready and open access to public
records. In the worker's compensation division, access may be
limited in particular cases only when consideration of the information
in a file leads to the conclusion that the public interest
served by nondisclosure is greater than the public interest served
by disclosure. The inspection and copying of worker's compensation
records shall be subject to the conditions specified in this section.
(2) The requester shall provide sufficient information on each
individual file requested to permit identification and location of
the specific file. Desirable information on claim files includes:
(a) The correct name of the individual who has claimed a
work−related disability;
Unofficial Text (See Printed Volume). Current through date and Register shown on Title Page.
Register, June, 2004, No. 582
(b) The claimant's social security number;
(c) The date the claimed injury or illness occurred;
(d) The name of the employing firm or firms at the time of the
claimed injury or illness;
(e) The name of the employing firm's insurance carrier.
(3) Requesters may inspect claim files only in the division's
Madison office and under the supervision of division staff.
Requesters shall direct requests to inspect files to the receptionist
between the hours of 7:45 a.m. and 4:30 p.m. Requesters shall
return all files by 4:30 p.m.
(4) Requesters may not remove files from the division offices
without written authorization from the administrator of the division.
(5) Requesters wishing to make copies of all or a part of a file
may do so under the supervision of division staff on the coin−operated
copy machine provided for that purpose.
(6) The division shall provide transcripts of testimony taken
or proceedings had before the division only in accordance with s.
DWD 80.14.
(7) The division shall furnish copies of documents from worker's
compensation claim files as requested, with the following
(a) At least one week must be allowed before copies can be
delivered or mailed.
(b) Advance payment shall not be required except as provided
in par. (e). The division shall send an invoice to the requester for
the necessary costs as set forth in par. (c).
(c) The following fees shall apply:
1. 20 cents per page for photocopying.
2. $2.00 for certifying copies.
3. $3.00 per request for postage and handling when copies are
to be mailed.
(d) Upon a proper showing of inability to pay, the division shall
furnish the requested copies upon such terms as may be agreed.
(e) If the requester has unpaid copying fees from prior requests
outstanding in an amount that exceeds $5.00, the division shall
require the requester to pay the amount owed before providing
more copies.

History: Cr. Register, March, 1986, No. 363, eff. 4-1-86.

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